approval of local authority. Before distribution of deeds, registration receipts may be collected from the beneficiaries. These receipts should be recorded and maintained properly in the respective offices.
(f) As per instruction from I.G. Registration West Bengal, the State Government in R. R. Department has intimated all district authorities vide No. 2859 (18)-Rehab 18R-9/91 Dt. 18.11.93 for consignment of documents registered in R. R. Offices in bound volume of 100 deeds for records. (ANNEX-27)
(vI) Supplying of Certified copies of registered deeds and site Plan:
The modalities of delivery of certified copies of the registered free-hold title deeds of the holders/heirs on proper requisition has been elucidated in letter Nos. 3835(19)-Rehab/2M-19/90; Dt. 30.12.91 and 1647-Law/2M-19/90 Dt. 25.5.92 (ANNEX 29 and 28).
The process regarding supplying of site-plans to the refugee deed holders has been elucidated in Memo. No. 705-Rehab/7P-2/93; Dt. 25.2.1991 (ANNEX-30).
(vII) Substitution of the names of allottees:
The question of substitution of name arises when the original plot holder (allottee) dies before the execution and registration of the title deed. In general the widow or some other surviving member of the allottees family prays for the mutation. On receipt of such application, the death certificate of the allottee and the names of the surviving family members of the allottee as per his/her affidavit submitted should be verified G.O. No. 1240/Rehab Dt. 20.7.87 should be strictly followed in this regard. Mutation should be granted in favour of the applicant(s) individually/jointly observing all other usual formalities. No objection affidavit must be obtained from the other family members individually/jointly who like to relinquish his/her claim over the plot in favour of some other family member(s).
At times due to old age, infirmity and financial hardship the allottees pray for change of allotment in favour of some chosen member of his/her family. Such cases may also be considered sympathetically subject to approval of competent authority. In these cases also the procedure laid down above should be followed.
If the allottee is found to have received the lease deed and reported to be deed before getting F.H.T.D. the other surviving members of the family should submit succession certificate or alternatively swear an affidavit to the effect that they are the only legal heirs of the deceased lessee along with their application for title deed. Such case should be considered in the light of the G.O. 3839-Rehab/18R-9/87; Dt. 14.11.90.
In the F.H.T.D. it has clearly been stated that the done is not entitled to transfer/alienate/let out his plot within a period of 10 years from the date of registration without prior permission from the Government in R. R. & R. Department. In case of extreme financial hardship/distress sale etc., the Department permits the doness to sale full/part of their land, preferably to some refugee family before the expiry of stipulated period of 10 years. Such petition, along with the Xerox copy of the deed, site plan of the concerned land proposed to be sold no objection affidavit of the family members in favour of the proposed sale should be verified by the concerned office and thereafter sent to the R. R. & R. Department along with recommendation of the controlling officer. With due consideration, the government in R. R. & R. Department may accord necessary approval for such transfer cases.
