GOVERNMENT OF WEST BENGAL
DIRECTORATE OF REGISTRATION AND STAMP REVENUE
WRITERS’ BUILDING, BLOCK – F, KOLKATA

From : The Join Commission of Stamp Revenue, West Bengal.

To : The Addl. District Magistrate (RR), North 24 Parganas
P.O.- Barasat, District – North 24 Parganas

Sub. :Problem in proving certified copy of registered deed and making necessary entry in already registered deed.

Ref :Memo. No. 655/RR/BST.  Date 01.12.10.

In connection with the subject noted above, the undersigned is directed to say that a certified copy of any document may be issued by copying/photocopying and of comparing it with original record preserved in the office of the authorised officer empowered to register it.

In the referred letter, it has been stated the office copy i.e. the office record of registration is found missing and in some other cases, the original documents have been delivered without making some necessary entries due to inadvertence.

The problem may be solved either by allowing the corrections with the permission of the competent higher authority in both the original and the office records if available and with due consent of the concerned parties or by re-registration of the documents in question with proper approval of the competent authority as no stamp duty and registration fees are chargeable on such documents. Care should also be taken that if the documents are re-registered the parties of the original documents must be the same.